Time Management for Remote Workers: Maximize Productivity

Although working in the privacy of your house comes with many benefits like a flexible schedule and no commute, it also brings along unique time management issues.

In addition to this, learning to handle distractions, motivating oneself, and finding a balance between work and private life are the other challenges of distance learning.

Home becomes an office space for remote workers where employees have to form new routines and work habits to deal with the alternating relaxation and working atmosphere.

In this article, we will review the role of time management for remote workers and give you some tips and different methods to support you in balancing your job and personal life.

These approaches can help you improve productivity, reduce stress, and integrate work and family life.

Why Is Time Management Important for Remote Workers?

Remote work demands that one has perfect self-control and great time management skills.

Although remote working has some positive aspects like the freedom to work from anywhere and at your own pace, it also has downsides like the lack of a typical office environment and co-workers to hold you accountable.

It becomes easy to lose track of time and become overloaded with work. The lack of physical signs and direct supervision is a factor in procrastination or overworking.

As the boundaries between work and personal time become unclear for many, the perceived freedom can blur these lines.

On the other hand, when working from home, there is a likelihood of this rule being broken by blending work and personal life, therefore, burnout and unbalanced work-life balance may occur.

The fact that in some cases work can be just across the street might lead to you working for odd hours, or even to a situation when you are unable to forget about professional matters.

You should always mindfully allocate your time because it allows you to address both your personal and professional goals.

Regardless of how well remote workers can navigate the distractions, proper time management is one of the critical factors for productivity, efficiency, and healthy work-life balance.

It allows you to categorize the tasks, define the real goals, and utilize the time meaningfully to achieve the targets on time.

One more skill that time management promotes is reducing stress and improving overall job satisfaction.

With an agenda under your control, you are in charge of your day's work, and you can prioritize the activities that have a major bearing on the success of your organization.

When you effectively manage your time, you can also allow yourself personal time for development and leisure which is quite important for staying mentally and emotionally well.

This overall approach to managing time proves it is possible to work remotely in the long run without really harming our health.

Create a Schedule and Stick to It

One of the best ways to deal with your time as a remote worker is to make a schedule and keep following it.

Such a schedule entails fixed working hours, taking breaks, and personal time.

This is a must-do thing; you need to find a schedule that suits you and your productivity levels well.

Some remote workers tend to work from 9 am to 5 pm, but others may work better when the schedule is not limited to the traditional hours.

Try different approaches and then find what works out for you. Then stick to it.

In creating your daily schedule, make sure to include breaks and time for personal activities.

A good way to help you stay concentrated and not burn down is to divide your day into several breaks. 

Also, giving yourself some time for activities that make you feel good, such as working out, lobbying, and spending time with your family is highly recommended.

This will provide you with the opportunity to have a normal work-life balance and will prevent work from dominating your personal life.

Besides, having a clear-cut schedule can help to strengthen the daily routine and therefore make the entry and exit into and out of work mode more straightforward.

Keeping the specific start and close times every day sends a signal to your brain that it's time to concentrate on the work or put an end to a day and enjoy personal time.

If you see that your energy levels fluctuate over the day, it might help to have flexible blocks of time where you can choose to dedicate yourself to tasks that will match your energy level, never letting you work less than your optimum efficiency.

Finally, it is also very important to note that a schedule should also leave some room for flexibility to allow for some degree of spontaneity.

It is not a secret that people's lives are unpredictable and you may have a need to change your schedule due to personal matters or work emergencies occasionally.

As such, the main thing is to keep a general structure and let the approach be flexible when needed.

Prioritize Tasks

As an employee who works remotely, you may face a long list of tasks that need to be completed and responsibilities that must be fulfilled.

It is crucial to categorize your things into several groups to be able to focus on the most vital and immediate ones.

One effective method of prioritizing tasks is grouping them into four different quadrants of the Eisenhower Matrix using the criteria of urgency and importance.

• Urgent and important: These chores will be performed first as they are very related to your working /personal life.

• Important but not urgent: The preparation must be performed in advance before they turn into emergencies.

• Urgent but not important: The mentioned duties can be distributed or entrusted to third parties if you can.

• Not urgent and not important: These jobs can be performed later on or even omitted altogether.

This way, you can take complete control of your time and get everything done within the deadline.

That will make it possible to avoid the last-minute craziness and stress that often accompanies tight deadlines.

In addition, specifically identifying what must be done now itself will stop you from getting stuck in the mantra of busywork—the doing of tasks that seem urgent but do not add to the overall objectives.

Moreover, another method of organizing your activities is the ABCDE method, which implies assigning a letter to every task depending on the level of its importance, where A is the most important and E is the least.

This technique motivates you to do the highest priorities first and to take a break from tasks that bring you short-lived satisfaction just for the sake of ticking them off your checklist.

The secret to prioritization excellence is to stay aware of your aims and then to always align your daily activities with your ultimate objectives.

Use Time Tracking Tools

Time management for remote workers can be greatly aided by several time-tracking tools that are available.

These tools can show the time you are spending on various tasks, evaluate your productivity, and also, find out the areas where you are using your time inefficiently.

They can even help you with concentration by setting reminders and notifications for both breaks and tasks.

Some most used time-tracking instruments for home workers are Toggl, RescueTime, and Harvest.

These tools offer you a great chance to get useful knowledge of your workability and detect the zones that need to be improved.

By knowing how your time is distributed, you can make conscious decisions about the right way of using it in the future.

Additionally, time-tracking software can be used to keep track of your work which is good for freelancers' billing and for reporting to management.

Tracking your time is also a very important factor here as it acts as a good motivator by generating a sense of accountability and also keeps you focused on your task and away from any distractions.

Another advantage of using time-tracking tools is the ability to reveal work patterns that affect your productivity.

You might find that you are more focused at specific times of the day or the extent of some tasks is more than you can manage.

At this point, you can manipulate your schedule to regulate your workflow and excel.

Set Boundaries with Others

With a work-from-home situation, there is always a challenge of setting boundaries with others.

The family and the friends or even the co-workers may not notice that you are working and they can interrupt your working day. It is absolutely necessary to mention the boundaries and the expectations of others.

Inform your loved ones about your working schedule and politely ask them not to disturb you during work.

If it is possible, choose for your home a specific room which will be your office and your work area will be without distractions.

As well as boundaries with colleagues, like adhering to office hours only when it's urgent to answer emails or messages, should be set up too.

Thus, setting boundaries is not merely for eliminating interferences but is also for reserving your mental space.

When you have dedicated work time and a designated workplace, then you can easily set the line between work and private life in your mind.

This separation is necessary and removes you from your work environment to free you up for family or leisure activities.

In addition, a boundary helps you handle the expectations of yourself and others.

By setting clear expectations about when you are present and when you are not, you lower the chance of misunderstandings, and the stress that is associated with the need to be always available all the time. 

Keep in mind that setting boundaries is a practice of self-care and that is very necessary for long-term well-being.

Avoid Multitasking

Many of us, think that multitasking is what can help us to manage our time.

While studies indicate that the performance of multitasking may in fact decrease and cause stress, this is not a proven fact.

As a remote worker, one of the most important things is to have a single-minded approach to every task and put all your efforts into it.

Such a strategy will enable you to complete tasks faster and at the same time deliver the best quality outcomes.

It is a fact that the myth of multitasking is everywhere though our brains are not designed to deal with multitasking.

When we are switching between tasks, we are more prone to errors and inefficient learning, as we use multitasking not as a tool for productivity but as a way to deal with a chaotic environment.

One thing that attracts me to the idea of single-tasking is the state of flow which allows you to be immersed in your work and achieve your best.

Furthermore, single-tasking lets you do tasks quicker as you avoid the time and momentum loss associated with constantly switching between various tasks.

It, also, is not taxing on the cognitive side as you're not juggling with various threads of information at the same time.

To resist multitasking, the Pomodoro Technique is a good technique where you work for a few minutes and then take a few minutes break.

Take Advantage of Technology

Technology has helped nowadays to make it much easier and simpler to manage time while working remotely.

Additionally, numerous tools and apps are designed to help you manage your time and tasks effectively.

For example, project management tools like Asana and Trello can be an effective help in monitoring your tasks and deadlines.

Tools like Slack and Zoom which are communication mechanisms will help you connect with your team and work remotely effectively.

For you, find the right tools and apply them to simplify the way you do your work.

Moreover, it would be valuable to explore other types of technology that can complement traditional tools in time management.

For example, your calendar application can help you make your schedule, while automation tools like IFTTT and Zapier can automate most of the repetitive tasks, and you can save more time for strategic or creative work.

Besides, there are also apps created for reducing distractions, for example, website blockers which make it impossible to visit distracting sites during working hours.

Effective utilization of technology would require not only using tools for managing your activities but also not being overrun by this very technology that is meant to help you.

It is necessary to maintain a single tool stack by not loading too many applications at once, to avoid the condition where the sheer number of tools becomes a distraction rather than a solution.

Don't only use programs that can be easily executed together and that feel natural in your working environment.

To Summarize

Remote work contains a lot of positives and downsides, but the most important thing is to master your time management abilities if you want to succeed.

Scheduling, prioritizing tasks, using time-tracking tools, setting boundaries, not multitasking, and employing technology are a few steps you can take to successfully manage your remote work time.

Keep in mind to pick up a schedule that is the most effective for you and allocate time for your personal activities to achieve a balanced work and life routine.

When you are successful in using your time well, you can achieve your targets and thrive as a remote worker.

Managing one's time is not a desirable skill only but a main component of effective remote work.

In fact, with the growth of remote work, those who ace time management will, in the end, be the ones who easily surpass the challenges and reap the benefits that come with remote work.

Embrace these approaches and make sure that you cherish your experience with a distributed team.